What is a clean workspace?

A clean workspace is a tidy area where employees work, leading to productivity and efficiency.

Untidy desks cause uneasiness and anxiety. When employees have to work under tremendous pressure and stress, it can affect their cognitive skills.

Having a clean workspace creates a positive environment and helps employees increase their focus. In some offices, the most common items that lead to a messy workspace are waste paper, leftover food, used napkins, and cluttered desks.

When workspaces are unorganized, employees get demotivated due to cluttered things on the desk.

Thus, the time that could have gone in delving through the junk will be utilized to complete the daily tasks. The more time is given to everyday tasks, employee concentration and overall performance increase.

Tidy workspaces mean more time will be spent on daily tasks, and less will be spent searching for important documents. Hence workspaces must be cleaned and organized to get rid of distractions and improve overall productivity.

The work station
Photo by Gabriel Beaudry / Unsplash

Thus, the time that could have gone in delving through the junk will be utilized to complete the daily tasks. The more time is given to everyday tasks, employee concentration and positive thinking will increase.

Tidy workspaces means more time will be spent on daily tasks, and less will be spent searching for important documents. Hence workspaces must be cleaned and organized to get rid of distractions and improve overall productivity.

I like to take photographs of my workspace. I thought it would be great to highlight my new Sony headphones while keeping the entire workspace still visible in the background. It adds to the overall look and feel :)
Photo by Michael Soledad / Unsplash

What happens when the workspaces are untidy?

According to a study, if workspaces are untidy,it leads to spending a lot of money . Buying cleaning supplies for tidy workspaces can cost a lot. The money spent on the cleaning supplies will cost a lot for the company.

Hence clean and tidy workspaces can cut costs. Approximately 2.5 million dollars are spent because of cluttered workspaces. Productivity is also lost when employees fail to find the documents when not appropriately organized.

Untidy workspaces create hosts for viruses and germs that can linger on for up to 24 hours. According to researchers, bad hygiene affects employee's health. Employees lose almost nine working days per year to sickness.


Photo by Robert Bye / Unsplash

Why do employees require a clean workspace?

According to Health studies, the keyboard has 400 times the number of bacteria on a toilet. Germs are spread due to a lack of personal hygiene. Those employees with poor immune systems are likely to fall sick and affect their health.

Poor employee health will also hamper the organization, and the overall profit will suffer. In addition, sick employees will eventually need to stay home and recover.

When workspaces are clean, it brings a sense of professionalism. As a result, more clients will be appealed, and potential business partners will likely work with you.

Clean workspaces don't allow viruses and germs to spread over the office desk. If the employees do not keep their workspaces clean, the environment will also become dirty.

Organized Blogger Workstation
Photo by Arnel Hasanovic / Unsplash

How do clean workspaces benefit employees?

A study was conducted and reported that some students were directed to sit in a clean workspace and a cluttered workspace.They were asked to solve geometry puzzles.

Those students who sat in a clean workspace took less time than those sitting in a cluttered workspace. When sitting in a tidy workspace allowed the students to focus more on solving geometry puzzles.

An untidy workspace distracts the mind, making it difficult to focus on work.

Let us take a look at how to clean workspaces boost productivity.

Clean desk
Photo by
Ramiro Mendes / Unsplash

Let us take a look at how clean workspaces boost productivity.

1. Increases employee motivation

It is tough to stay motivated all the time. When things are messy in the workspace, the employees do not feel motivated at all.

The disorganization of the workspace creates negativity, which in turn makes the employees lose their motivation.

2. Enhances focus

It is easy to lose focus when you are working. If the workspace is dirty, the employee's attention goes to the disorganized things instead of work.

To keep the employees' focus right on track, ensure that the workspaces prevent them from being distracted by messy things.


Photo by Mimi Thian / Unsplash

3. Improved happiness

The desk where the employees work matters a lot. When employees have a clean workspace, there are no distractions. Your mind is focused and happy. There is a smooth workflow.

Unsplash Power
Photo by Domenico Loia / Unsplash

Keeping motivational quotes at your desk will help you recharge and feel energetic despite a hectic work schedule.

4.Helps employees to stay active and decrease absenteeism

Unclean workspace affects the health of an employee. Viruses and germs are present everywhere. If not cleaned properly,employee's health will deteriorate and fall sick more often.

To prevent absenteeism, a clean workspace is a must. In addition, keeping a hand sanitizer will prevent the workers from falling sick frequently.


Photo by LinkedIn Sales Solutions / Unsplash

5.Cutting off stress and tension

Stress can lead to a lot of things. When things are messy, employees get easily distracted. It eventually leads to a lack of concentration.

Keeping workspaces clean will help the employees get less distracted. As a result, they can avoid facing stress from external factors.

a business woman who is stressed and frustrated
Photo by Elisa Ventur / Unsplash

6.Creates good Impression

They say 'First impression is the last impression". If workspaces are dirty, it leaves a wrong impression about employees. For example, keeping a dustbin near the workspace is a good option. Many times we eat and throw things near the table unconsciously. When there is a dustbin, we don't have to keep it near the table but throw the junk in the dustbin.

Workers can stick to some of the clean workspace quotes to keep them motivated. Here are some of the quotes to enhance productivity.

  1. A clean desk is a sign of a cluttered desk drawer.

  2. Never put off until tomorrow what you can avoid altogether. A clean desk is a sign of a cluttered desk drawer. All you need in this life is ignorance and confidence, and then success is sure.

  3. If a cluttered desk is the sign of a cluttered mind, what is the significance of a clean desk?

Why do employees require a clean workspace?

According to Health studies, the keyboard has 400 times the number of bacteria on a toilet.
Germs are spread due to a lack of personal hygiene. Those employees with poor immune systems are likely to fall sick and affect their health.

Poor employee health will also hamper the organization, and the overall profit will suffer. In addition, sick employees will eventually need to stay home and recover.

When workspaces are clean, it brings a sense of professionalism. As a result, more clients will be appealed, and potential business partners will likely work with you.

Clean workspaces don't allow viruses and germs to spread over the office desk. If the employees do not keep their workspaces clean, the environment will also become dirty.

Organized Blogger Workstation
Photo by Arnel Hasanovic / Unsplash

How to improve the cleanliness of the workspace?

1.Keeping the equipments clean regularly

Printers and photocopies gather a lot of dust that can affect the productivity of employees. Hence, it is essential to clean them regularly to boost the performance of workers.

2.Encourage employees to clean the desk every alternate day for 2-3 days.

Instead of cleaning the desks monthly, employees should clean the desks every alternate day for 2-3 days. As we know, dust accumulates quickly; hence, keeping the desk neat and clean will significantly impact the performance of employees.

workspace with tablet and computer
Photo by Jeff Sheldon / Unsplash

3.A separate space for professional documents and personal belongings

Employers should not jumble up their professional work documents with personal belongings. A particular area for personal belongings should be created.

Final Thoughts

Cleanliness affects the overall productivity of the employee. To boost the productivity of the employees, employers should consider keeping the workspaces clean.

It is essential to turn your workspace into a tidy, clean area to help you do the tasks at ease. If the employees put the effort in each week or month to clean their workspace, it will save time.

Ugmonk
Photo by Kari Shea / Unsplash

This article is written by Anangsha Alomyan who is a content marketer at Vantage Circle. Apart from writing, Anangsha plays the piano, acts, raps and does photography. Since childhood, she has been into sports and brought laurels across the country. An adventurer by heart, she loves to explore new routes across the Himalayas. To get in touch, reach out to editor@vantagecircle.com